Privacy Policy

Collected Personal Data

Candidate Data

Depending on the circumstances, we may collect some or all of the information listed below to enable us to offer you employment opportunities tailored to your circumstances and interests. This may include: your name,  contact numbers, email addresses, resume, photograph, education details, employment history, links to your professional profiles available in the public domain e.g. LinkedIn, Twitter, business Facebook or corporate website) immigration status, financial information (where we need it to carry out financial background checks or pay you), social security number and tax related information, referee details, details about your current remuneration, pensions and benefits arrangements and emergency contact details. In addition, you may choose to share other information with us that you think is relevant.

Where appropriate or necessary (and in accordance with legal requirements) we may also collect information related to your health or details of any criminal convictions (where this is required for a role that you are applying for). We may ask you to provide diversity information (on a voluntary basis) for the reasons and in the circumstances set out below.

Client Data

We collect your personal data (such as name and contact details) when we receive it directly from you such as where you contact us proactively (by phone, email, in person) or where you connect with our consultants on business networking sites or through our consultant’s business development activities more generally.

We may seek more information about you from analysing online and offline media and we may be supplied with information about you by Candidates (for example when you are named as a referee).

Supplier Data

We need a small amount of personal data to ensure our relationship with you runs smoothly such as contact details of relevant individuals at your organisation so that we can communicate with you and we may need bank details so that we can pay you for the services you provide.

How do we collect personal data?

We collect information about Candidates when you register as a Candidate with unearthed or by sending us your Resume or by corresponding with our consultants by phone, e-mail or in person.

You may also provide us with your personal data when you use our website, subscribe to our services, participate in salary and other market surveys, attend our events, participate in discussion boards or other social media functions on our site, apply for jobs with us via a job board which then redirects you to our website and if you report a problem with our website.

We may also receive personal data about you from other sources such as referees, our Clients and from third party sources, such as LinkedIn and other job board websites, your business card and personal recommendations.  For example, if you ‘like’ our page on Facebook or ‘follow’ us on Twitter we will receive your personal information from those sites and if you were referred to us through a recruitment process outsourcer (RPO) or other Supplier – they may share personal information about you with us.

We also work closely with third parties including our group companies, business partners, sub-contractors in technical, professional, payment and other services, advertising networks, analytics providers, search information providers, credit reference agencies, professional advisors.  We may receive information about you from them for the purposes of our recruitment services and ancillary support services.

Purpose of collecting data

We use Candidate data as follows:

• Storing your details (and updating them when necessary) on our database, so that we can contact you in relation to recruitment services.
• Providing you with our recruitment services and to facilitate the recruitment process.
• Assessing data about you against vacancies which we think may be suitable for you.
• Sending your information to Clients (with your prior consent) in order to apply for jobs or to assess your eligibility for jobs.
• Enabling you to submit your Resume, apply online for jobs or to subscribe to alerts about jobs we think may be of interest to you.
• Carrying out our obligations arising from any contracts entered into between us.
• Carrying out our obligations arising from any contracts entered into between unearthed and third parties in relation to your recruitment.
• Facilitating our payroll and invoicing processes (when unearthed is responsible for paying you). Carrying out market surveys and market reports.
• Verifying details you have provided, using third party resources (such as psychometric evaluations and regulatory checks).
• To request information (such as references, qualifications and potentially any criminal convictions, to the extent that this is appropriate and necessary with respect to roles you are applying for).
• Complying with our legal obligations in connection with the detection of crime or the collection of taxes or duties.
• Processing your data to enable us to send you targeted, relevant marketing materials or other communications which we think are likely to be of interest to you.

We use Client data as follows:

• To provide our Clients with the best service possible.
• We store your personal data and/or the personal data of individual contacts at your organisation as well as keeping records of our conversations, meetings, registered jobs and placements on our database.
• From time to time, we may also ask you to undertake a customer satisfaction survey.
• Processing your data to enable us to send you targeted, relevant marketing materials or other communications which we think are likely to be of interest to you.

We use Supplier data as follows:

• To facilitate receipt of services from you and we hold your financial data so that we can pay you for your services.
• To enable us to send you targeted, relevant marketing materials or other communications which we think are likely to be of interest to you.

Our legal basis for the processing of personal data is our legitimate business interests, described in more detail below, although we will also rely on contract, legal obligation and consent for specific uses of data.

We will rely on contract if we are negotiating or have entered into a placement agreement with you or your organisation or any other contract to provide services to you or receive services from you or your organisation.

We will rely on legal obligation if we are legally required to hold information on to you to fulfil our legal obligations – including where you are applying for roles or are placed in a role in a regulated environment.

We will in some circumstances rely on consent for particular uses of your data and you will be asked for your express consent, if legally required.  Examples of when consent may be the lawful basis for processing include permission to introduce a Candidate to a Client and in relation to sending third party marketing communications to you via email.

With respect to marketing – you have the right to opt out of receiving marketing from us at any time by contacting us on hello@unearthedsearch.com.  If you have previously engaged with us (for example submitting a job application or Resume or registering for a vacancy to be filled) and we are marketing other recruitment related services we will take your consent as given unless or until you opt out (this is called soft opt-in consent).

Where we need to collect personal data by law, or under the terms of a contract we have with you and you fail to provide that data when requested, we may not be able to perform the contract we have or are trying to enter into with you. In this case, we may have to cancel a product or service you have with us but we will notify you if this is the case at the time.

Our Legitimate Business Interests

Our legitimate interests in collecting and retaining your personal data are described below:

• In order to support our Candidates’ career aspirations and our Clients’ resourcing needs we require a database of Candidate and Client personal data containing historical information as well as current resourcing requirements.
• As a recruitment business and recruitment agency we introduce Candidates to Clients for permanent employment, temporary worker placements or independent professional contracts.  The exchange of personal data of our Candidates and our Client contacts is a fundamental, essential part of this process.
• We think that it is reasonable to expect that if you are looking for employment or have posted your professional background and information on a job board or professional networking site which allows the public (including recruiters) to view your information – that you are happy for us to collect and otherwise use your personal data to offer or provide our recruitment services to you, assess your skills against our bank of vacancies and, with your consent, share that information with prospective employers.
• Once an offer of a role is made to a Candidate, your prospective employer may also want to double check any information you’ve given us (such as the results from psychometric evaluations or confirm your references, qualifications and criminal record) to the extent that this is appropriate and necessary for the role.